Project Management Scenario Report For Vella IT Office Fitouts

Current project status

The project mainly reflects on fitout of a medium rise office building in the suburb of Sydney whose previous project manager “Tony Faultier” left his job suddenly and moved overseas. In order to progress with the project, the company hired a new project manager so that he can be able to communicate properly with the project stakeholders for gathering information about the project progress as well as current status. The estimated budget for the project is around $1.2M and it is assumed that that the fitout of the entire office building will be completed within 4 months. The success of the fitout project must be determined by the management of the company with the help of three components which includes design, budget as well as time.

The paper illustrates the project current status including the cost variances as well as schedule variances of the project. The paper also elaborates the significance of leadership behaviour within the project. Furthermore, the paper helps in providing an overview about the present project team with appropriate recommendations in context to changes within the project policies as well as within the work processes of the project environment.

Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost	% Work Complete	Actual Duration	Actual Cost	Cost variance	Schedule variance
Fitout of medium-rise office building in Sydney	87.44 days	Wed 01-03-17	Fri 30-06-17			$1,200,904.83	32%	27.72 days	$396,510.61
Project plan initiation	0 days	Wed 01-03-17	Wed 01-03-17			$0.00	0%	0 days	$0.00
Project plan	15.93 days	Wed 01-03-17	Wed 22-03-17			$144,348.67	32%	5.23 days	$48,000.00	$96,348.67
Project plan development	2.4 days	Wed 01-03-17	Fri 03-03-17	1	Project Manager, Project Sponsor, Structural Engineer, Architect, Civil Engineer, Designer	$30,720.00	83%	2 days	$25,600.00	$5,120.00
Architect appointment	8.25 days	Wed 01-03-17	Tue 14-03-17	3	Project Manager, Civil Engineer, Designer, Project Sponsor	$66,396.67	12%	2 days	$9,600.00	$56,796.67
Schematic design	3.69 days	Tue 07-03-17	Thu 16-03-17	4	Architect, Civil Engineer, Project Manager, Designer, Developer, Electrician	$47,232.00	27%	1 day	$12,800.00	$34,432.00
Consulting proposals	3.93 days	Fri 17-03-17	Wed 22-03-17	5		$0.00	0%	1 day	$0.00	$0.00
Documentation and design	87.44 days	Wed 01-03-17	Fri 30-06-17			$696,493.50	49%	49.97 days	$348,510.61	$3,47,982.89
Tender documentation	2 days	Mon 20-03-17	Tue 21-03-17	6	Project Manager, Project Sponsor, Designer, Developer, Electrician, Architect, Civil Engineer, Site investigator, Structural Engineer	$16,000.00	100%	2 days	$16,000.00	$0.00
Submission of documentation for approval	3 days	Wed 22-03-17	Fri 24-03-17	8		$24,000.00	33%	1 day	$8,000.00	$16,000.00
Designing services	3.5 days	Fri 17-03-17	Tue 28-03-17	9	Architect, Civil Engineer, Designer, Project Manager, Developer, Electrician, Project Sponsor, Site investigator, Structural Engineer	$89,258.00	57%	2 days	$50,961.06	$38,296.94
Documentation completion	2 days	Wed 22-03-17	Wed 29-03-17	10	Project Manager, Project Sponsor, Architect, Civil Engineer, Designer, Developer	$23,214.00	50%	1 day	$11,607.00	$11,607.00
Ground floor	5 days	Wed 01-03-17	Tue 07-03-17			$118,960.00	75%	3.96 days	$89,528.80	$29,432
Development of telecom infrastructure, electrical works, plumbing as well as furniture for ground floor	4.5 days	Wed 01-03-17	Tue 07-03-17	3	Architect, Civil Engineer, Designer, Structural Engineer, Developer, Electrician, Project Manager, Project Sponsor	$118,960.00	75%	3.56 days	$89,528.80	$29,432
First floor	73.42 days	Wed 01-03-17	Mon 12-06-17			$24,850.00	25%	11.08 days	$6,241.67	$18,609
Development of telecom infrastructure, electrical works, plumbing as well as furniture for first floor	4.9 days	Wed 01-03-17	Mon 12-06-17	3	Architect, Civil Engineer, Designer, Project Manager, Structural Engineer	$24,850.00	25%	0.74 days	$6,241.67	$18,609
Second floor	37.97 days	Wed 01-03-17	Fri 21-04-17			$150,731.50	25%	13.6 days	$40,172.08	$110,579
Development of telecom infrastructure, electrical works, plumbing as well as furniture for first floor	6.7 days	Wed 01-03-17	Fri 21-04-17	3	Designer, Project Manager, Structural Engineer, Architect, Civil Engineer, Developer, Electrician, Project Sponsor, Site investigator	$150,731.50	25%	2.4 days	$40,172.08	$110,579
Top floor	14 days	Mon 12-06-17	Fri 30-06-17			$249,480.00	50%	10.5 days	$126,000.00	$123,480
Development of telecom infrastructure, electrical works, plumbing as well as furniture for top floor	14 days	Mon 12-06-17	Fri 30-06-17	3	Architect, Civil Engineer, Designer, Developer, Electrician, Project Manager, Project Sponsor, Site investigator, Structural Engineer	$249,480.00	50%	10.5 days	$126,000.00	$123,480
Construction phase	25.7 days	Fri 03-03-17	Mon 10-04-17			$307,118.67	0%	0 days	$0.00	$307,118.67	25.7 days
Developing approval from the owner	2 days	Fri 03-03-17	Tue 07-03-17	3	Architect, Civil Engineer, Designer	$17,166.67	0%	0 days	$0.00	$17,166.67	2 days
Creation of project procurement	5.4 days	Tue 07-03-17	Mon 20-03-17	21	Civil Engineer, Designer, Project Manager, Site investigator, Developer, Electrician, Project Sponsor	$83,752.00	0%	0 days	$0.00	$83,752.00	5.4 days
Consultation with head contract	5.3 days	Mon 20-03-17	Mon 27-03-17	22	Architect, Civil Engineer, Site investigator, Structural Engineer	$72,400.00	0%	0 days	$0.00	$72,400.00	5.3 days
Installation of furniture	5 days	Mon 27-03-17	Mon 03-04-17	23	Architect, Civil Engineer, Designer	$60,000.00	0%	0 days	$0.00	$60,000.00	5 days
Completion of practical work	4.5 days	Mon 03-04-17	Mon 10-04-17	24	Civil Engineer, Designer, Site investigator, Structural Engineer	$73,800.00	0%	0 days	$0.00	$73,800.00	4.5 days
Closure phase of the project	22.33 days	Fri 03-03-17	Tue 04-04-17			$52,944.00	0%	0 days	$0.00	$52,944.00	22.33 days
Creation of project draft	4.83 days	Fri 03-03-17	Tue 04-04-17	3	Civil Engineer, Project Manager, Project Sponsor	$23,184.00	0%	0 days	$0.00	$23,184.00	4.83 days
Creation of final report for the project	6.2 days	Tue 14-03-17	Thu 30-03-17		Project Manager	$29,760.00	0%	0 days	$0.00	$29,760.00	6.2 days

The additional information that is important to be sourced for the new project manager so that detailed status of the project can be produced is illustrated below:

Information about project limitations: It is also important to have proper information on the limitations of the project so that while progressing with the project, the new project manager will take care of the limitations so that it may not obstruct the project progress. In addition to this, it is identified that proper information as well as data on the limitations of the project assists them in making the project successful.

About project goal: It is identified that information about the goal of the project is necessary to source so that the project managers will be able to complete the project successfully within the estimated time and budget as per the objectives or goal.

Project risks: It is very much important to have proper information about the risks to the new project manager so that they can be able to implement proper strategies as well as steps that are helpful in mitigating the challenges as well as issues. In addition to this, it is analyzed that if the new project manager is able to take proper steps then the project will be executed successfully within the estimated budget and time. 

Task Name

According to the organizational zoo model, it is identified that the leadership tactics that is utilized by Tony faultier is poor. The model states that a leader is an individual who must have huge number of followers who are always eager to help them as they got inspired by the leadership qualities as well as style of managing various work processes. However, it is identified that Tony Faultier is one of the leader who is considered as belligerent and as a result the team members of the project see him as very much lazy as well as impatient. In addition to this, Tony faultier is quite intolerant towards others as he has an autocratic nature which enhances his unwillingness to hear others advice or perspective of thought which states that Tony Faultier is one of the poor leader. Furthermore, the improper performance of Tony faultier suggests that as per the organizational zoo model that he is not a good or real leader who lacks proper leadership style.  

It is found that for the recruitment of the new project manager, it is very much necessary to recruit based on some of the leadership behaviour that are mainly illustrated below:

Demonstration of truth: It is quite important for the project manager to have proper information about the project issues as well as risks in order to take proper decision. Real project managers generally demand reality from its team members so that they can get information about each step that is taken in the project. In addition to this, it is analyzed that hiding risks as well as negative results of the project from the project manager may further create obstructions for the project.

Courage demonstration: The leader must have the courage to share both positive as well as negative outcome with the stakeholders of the project so that they can be able to work together for making the project successful.

Demonstration of drive for results: It is necessary for the project manager to have proper leadership qualities or characteristics that helps them in achieving desired outcome within the project. 

The present team environment is found to be improper as there is communication gap between the project managers as well as other team members of the project. It is identified that the risks which are mainly related to the project are only known to the few project stakeholders which generally reflects that if the information about the risks are not properly communicated then the progress of the project will get obstructed.

Duration

The recommendations of the project are as follows:

Proper communication: Proper communication between the team members as well as project manager is very much important for making the project successful. Appropriate communication with the project team members generally assist in mitigating challenges as well as risks which are mainly related with the project.

Clarification of roles: In order to build proper environment within the company, it is very much important that the stakeholders of the project must know their roles properly so that they can work properly which further can be helpful for bringing efficiency as well as flexibility with the project work. 

Trusting team members: It is necessary to create proper trust between various team members of the project for building proper team environment within the project. In addition to this, it is analyzed that team members of the project must be remain competent as well as responsible towards work.

I have identified in the project of fitout medium size office building in Sydney that proper leadership behaviour must be present with the project manager so that they can be able to manage as well as complete the project effectively within the estimated budget as well as time. After proper research o organization zoo model, I have analyzed that the project leaders needs to be responsible as hardworking for getting achieving proper outcome from the project. Before getting involved with the project, I have found that it is very much necessary to have proper information about projects, risks, limitations, objectives, project stakeholders and more. This information helps in leading project managers in the right direction. From proper analysis I have understand the significance of team environment on the project. Therefore in order to improve the outcome of the project it is necessary to make some changes within the work environment of the project. The most important change that is needed is to remove the communication gap that is present  within the project manager as well as project team members. Proper friendly relation helps the team members in working effectively within the project. In addition to this, it is identified that before the recruitment of project managers, they must be tested against various leadership characteristics so that it can be ensured that the recruited project managers will manage the project effectively. 

Conclusion

It can be concluded from the entire project that in order to continue with the project of fitout medium rise office building in the suburb of Sydney, a new project manager must be hired based on some of the specific leadership behavioural characteristics. The project manager must have the qualities that are needed within a leader as per the Zoo organizational behaviour. The paper also analyzes the present team environment in order to identify the problem so that proper recommendation must be provided in order to make changes within the work environment of the project. 

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