Implementation of Computer-Based Billing System Free Essay Example

Overview of the Current State of Technology

“Information is a source of learning. But unless it is organized, processed and available to the right people in a format for decision making, it is a burden not a benefit”. – William Pollard Enrolment serves as a vital part in the life of every student upon entering schools, either public or private. It gives students the impression on how the whole institute manages and manipulates the entire body. Moreover, enrolment serves as the first experience of all students by which he/she takes part in the school’s activities.

The billing system is one of the major parts of an enrolment system. A billing system is a system designed to handle time and billing tracking as well as invoicing customers for services and products. It is very essential to the enrolment process because it involves the registration of students, computation of school fees and safe keeping of records. Implementing an automated billing system will increase the productivity of employees while decreasing the labor cost because the school won’t need many employees to handle the enrolment process.

It can also boost the popularity of the school because of having such technology.

Most importantly, an automated billing system reduces the risks of miscomputation, recording errors and loss of records. In line with this, the proponents are proposing the development of a prototype automated billing system for Dear Jesus Montessori School to assess whether automated grading was feasible, economically viable and as accurate as the manually computing system which they are currently using.

Background of the Study

Dear Jesus Montessori School, Inc. is a private school founded by Engr. Jesus V. Garcia. It is located at 888 Old National Highway, Sto. Cristo, Pulilan, Bulacan.

It offers Casa (pre-elementary), elementary and high school classes. It is a non-stock, non-profit educational institution, committed to form a Christ-centered community of disciples, serving God and his people through academic excellence, moral righteousness, dynamic leadership and social participation. DJMS envisions young men and women deeply rooted in the DJMS tradition of “All for the Glory of God” which enabling them to dedicate their time, talent and resources for the good of man and nation in the montessori method of learning. It was in the year 2002 when Dear Jesus Montessori School was founded by Engr.

Garcia, a developer and businessman from Baliuag, Bulacan. In spite of being a busy man, he takes time in learning God’s word. He himself is a preacher. He has been invited in different places to conduct bible study where he generously shares his wisdom about the true God. One night, he had a dream about God. In his dream, God talked to him and asked him to build a school. In an instance, he found himself working for what the Lord has wanted. Successfully, he has finished with his work and with God’s grace; the school has been operating for ten years now. DJMS is still using a manual system for their enrolment process.

From the admission of students to the payment of bills were done manually. This makes the transaction prone to errors and vulnerable to security breaches. Implementing a computer-based enrolment system will help solve or at least lessen the problems encountered during enrolment. The system will be able to make transactions easier and more accurate. It can also produce various reports that will help the administration in managing the school, thus, making DJMS one of the top schools with regards to enrolment system which can even result to increase in student enrollees.