Project Execution Planning And Management Of Refurbishing Project By MICC Enterprise

Project Execution Plan

Project Execution Planning and Management of Refurbishing Project by MICC Enterprise.

Execution time of a project is the considered as the baseline while developing the document as well as governing the document of project operation as well as management. The Project Execution Plan (PEP) helps to establish the proper terms that are to be included for meeting the scope of the project and fulfil all the contractual requirements of a project. This PEP report helps to describe particular plan of a project strategically that helps to address all the effective methods as well as maximize the efficiency while executing a project (Kermanshachi et al. 2016). The specific actions of a project helps to comply the goals of a project and achieve the objectives of a project, clear the work scope as well  as fulfils all other critical responsibilities that are agreed in project contract. An execution plan also addresses the risk management plan of the project that includes the risks associated, all the mitigation plan that can be addressed and also evaluated the project proposal stage and the actions that are planned for a project execution. 

This project consists of Project Execution Plan for a refurbishing project that is to be conducted by the MICC Enterprise. The details of the project is elaborated in the next section of the project as the overview of the project. This project also states the best delivery method that MICC enterprise can adopt for delivering the refurbishing project successfully. This project also states the best financial type of contract that can be implemented for completing the project successfully. The best procurement method is also suggested for the MICC Enterprise that addressed all the criteria of the project and accomplish the objective of the project. The risk that are associated with the project is also stated in this report along with the risk mitigation plan needed to be implemented in the project.

The project that is considered for this particular report is refurbishing project of removing the sandstones from the external surface of NIM main building. This project is actually being established to keep the safety concern in mind and refurbishing the main building of NIM to enhance the strength of the building. The contract that has been signed with MICC stated that the enterprise has eight months for completing the project from the date of signing. For making the project successful, the first decision that is to be made is dividing the external plot given into different working zones. The plot can be divided in to 14 working fronts having 2000 in each plot. The internal surface that was given to MICC was of 24,400 that can be further divided in to another 14 working fronts having 1743 in each plot. For removing the sandstones, the method that can be used by MICC is scaffolding it can be planned can 2000 scaffolding is enough for completing the project successfully.

Overview of the Project

Review meeting can be done after one month completion of the work with the administration of NIM. In the review meeting, the progress of the project can be discussed and work that is yet to be completed should also be discussed so that there is no lag at the end of completing the project. As interior work is independent from the exterior work of painting as well as scaffolding, both the works can be done simultaneously and progress should be noted. There should be proper planning process that is to be carried out for this project to finish the project in 8 months tenure (Lin et al. 2016). All through the planning process, there should be clear management so that they can complete the project on time. There should be proper project schedule and cost control included in the project. The project should have a project delivery method that will help MICC to complete the project without any delay. The next section of the report will state the best deliver method that can be implemented in the project for successful completion of project.

Project Charter

GENERAL PROJECT INFORMATION
Project Name:	Clearing sandstone and refurbishing the exterior wall and painting the wall.
Project Sponsor:	NIM Administration
Organizational Unit:	Construction Department
Process Impacted:	The construction process is impacted while carrying out this project.
Expected Start Date:	Expected start date of the project is 15th April, 2019
Expected Completion Date:	Expected Completion date of the project is 15th, December 2019.
Expected Savings:	Expected savings of the project $100,000
Estimated Costs:	The estimated cost of the project is $450,000

PROBLEM, ISSUE, GOALS, OBJECTIVES, DELIVERABLES
Problem or Issue:	The problem that might occur while carrying out not completing the project within the time schedule.
Purpose of Project:	The main propose of the project is to conduct a project of clearing the sandstones in the exterior of main building of NIM and refurbishing the wall of the main building and painting the walls.
Business Case:	Refurbishing project of NIM building by MICC Enterprise.
Goals/Metrics:	The main goal is to complete the project within the time schedule and cost scheduled for the project.
PROJECT SCOPE & SCHEDULE
Within Scope	Scope of the project is refurbish the main building of NIM building. Painting the walls with in the time scheduled is within the scope of the project.
Outside of Scope	Any accident or risk that might occur in the project is outside the scope of the project.
PROJECT RESOURCES & COSTS
Project Team	Construction team of MICC is included in the project.
Support Resources	The resources needed are paints, brushes, brooms, raw materials, and machines.
PROJECT RISKS, CONSTRAINTS, ASSUMPTIONS
Risks:	The project might not be completed within the scheduled time and scheduled budget for the project.

Project Schedule

Task Name	Duration	Start	Finish	Predecessors
Refurbishing Project	111 days	Mon 15/04/19	Mon 16/09/19
Project Initiation	27 days	Mon 15/04/19	Tue 21/05/19
Meeting with stakeholders	2 days	Mon 15/04/19	Tue 16/04/19
Collecting Information	5 days	Wed 17/04/19	Tue 23/04/19	2
Visiting Site	8 days	Wed 24/04/19	Fri 3/05/19	3
Finalizing the Document	12 days	Mon 6/05/19	Tue 21/05/19	4
Project Sign In	0 days	Tue 21/05/19	Tue 21/05/19	5
Development Phase	4 days	Wed 22/05/19	Mon 27/05/19
Meeting with contractors	2 days	Wed 22/05/19	Thu 23/05/19	6
Allocating work to contractors	2 days	Fri 24/05/19	Mon 27/05/19	8
Implementing Phase	100 days	Fri 19/04/19	Thu 5/09/19
Erection of Scaffolding	10 days	Fri 19/04/19	Thu 2/05/19	2SS+4 days
Removal of stone	10 days	Fri 3/05/19	Thu 16/05/19	11
Removal of Plaster	8 days	Fri 17/05/19	Tue 28/05/19	12
Plaster Meshing	15 days	Fri 31/05/19	Thu 20/06/19	13FS+2 days
Coating with Plaster	15 days	Thu 27/06/19	Wed 17/07/19	14FS+4 days
Removal of Scaffolding	6 days	Thu 18/07/19	Thu 25/07/19	15
Primer of paint	15 days	Fri 26/07/19	Thu 15/08/19	16
Final Paint Coating	15 days	Fri 16/08/19	Thu 5/09/19	17
Project Closure	7 days	Fri 6/09/19	Mon 16/09/19
Monitoring the site	6 days	Fri 6/09/19	Fri 13/09/19	18
Making the payment	1 day	Mon 16/09/19	Mon 16/09/19	20
Project Sign Off	0 days	Mon 16/09/19	Mon 16/09/19	21

Design-Bid-Build- The main and the only reason for hiring a contractor that includes design-bid-process is completing the project with lowest construction price. With DBB delivery, the traditional method for delivering a project is carried out along with having a difference between the construction process and design process. DBB project hires an architect first for creating the documents with design. An architect first develops the project cost and the project schedule, and after the design being completed Request for Bids is conducted. The contractors then evaluate the documents and gives the price for the work.

Construction Manager at Risk- This project delivery method is a different type of delivery method. In this particular project, the owner of the project appoints the construction manager who will be responsible for the project (Benedetto and Germanà 2016). The manager of the project is selected having quality, proven track records, or should have detailed approach of project and should meet the schedule of the project. The Construction manager mainly provides items that includes project budget, cost estimating on construction and the project schedule.

Design-Build delivery method- In this method, the owner hires a company of a particular team in a contract who will be responsible for completing the given project. The construction project is to be delivered by the team or the company with the given period of time. The team itself is responsible for designing as well as construction and the prices are kept to minimum.

Criteria	Total Weight	Project Delivery Method
		Dbb	Db	Construction Manager at Risk
Score	Weight	Score	Weight	Score	Weight
Speed of project Delivery	45	4	150	6	500	8	200
Communication	20	4	150	3	450	8	150
Control on Cost	20	7	100	5	200	8	100
Working with Subcontracts	15	7	50	5	100	5	50
Total	100		450	8	1250		500

Project Delivery Method

 
Recommended delivery method: The delivery method that suits best the taken case study is the Design build delivery method as its score is 1250 in the chart above. Contract is given to MICC Enterprise for delivering the project. As this method provides ability in delivering project in a package, the administration of NIM gives the package project to MICC for conducting the project.

Lump Sum Project Contract Type: This project mainly deals with the activities related to construction and this financial contract regulates the agreement of the total price that was fixed.

This Lump sum contracts are mostly used in the situations that has clear scope as well as define the schedule of the project that is accepted as well as negotiated. This contract is used where the scpe of the project is well defined and all the tenders are sought out with significant changes that are included in the requirements. The contractor is able to get the exact price and the work that is asked for the project.

Cost Plus Contracts: The contract having cost plus includes the actual cost, purchase cost and all other expenses that are included in the construction work (Liang and O’brien 2016). In cost plus contract project types, some particular amount of money is to be kept before starting the negotiation. The amount includes cost of raw material, and the labour cost that includes operation cost and the profit of the contractor. The cost that is included is the direct cost and the indirect cost.

Guaranteed Maximum Price: This is a type of contract that include legal agreements of maximum price for which an organization will pay for certain type of project. The contractor for example in a homebuilder provides the actual cost that includes fixed fee and the maximum amount that is needed.

Criteria	Total Weight	Project Delivery Method
		Lump Sum Project Contract Type	Cost Plus Contracts	Guaranteed Maximum Price
Score	Weight	Score	Weight	Score	Weight
Speed of project Delivery	50	5	100	4	100	8	200
Communication	20	5	250	3	250	8	250
Control on Cost	20	6	200	5	100	8	200
Working with Subcontracts	10	4	100	5	50	5	100
Total	100		650	8	500		750

The maximum score for the contract type is guaranteed maximum price that is 750. In this project, the owner need to provide the minimum costs that are included in the project.

Competitive procurement method: The competitive method of procurement mainly involves opening of all the processes in bid and include the tender for obtaining bets value (Gerçek et al. 2017). The competitive procurement mainly involves the buyer to receive the bids from the sellers as well as vendors and then evaluate the bids before to choose a particular supplier. In this competitive method, the company that provide goods or services can bid or can give proposal for the project. This creates high competition in the market.

Procurement Method

Negotiated procurement method: The negotiated procurement is basically a method that is used for selecting a contractor without having formal advertising and having formal competition for the price (Nicholas and Steyn 2017). All rules and regulations that are involved in employing the method of negotiation mainly specifies the contractor selection which is the best advantage that is provided by the government.

Best Value procurement method: In this method of procurement, all the other factors excluding the price are taken into account. The factors that are taken are quality and the expertise for selecting the contractor or the vendor for doing the project.

In this method the procured value of goods or the services are compared as cost and as project benefit. All the vendors are researched in this type of procurement method.

Criteria	Total Weight	Project Delivery Method
		Competitive procurement	Negotiated procurement	Best Value procurement
Score	Weight	Score	Weight	Score	Weight
Speed of project Delivery	50	5	200	4	100	8	200
Control on Cost	25	6	200	5	100	8	200
Working with Subcontracts	25	4	150	5	50	5	200
Total	100		550	8	250		600

Recommendation: The procurement method that is recommended for this project is best value procurement method. This procurement method selects the best vendor among all the vendors and selects one among themselves.

Risk Register

Risk Name	Risk Probability	Impact on the Project	Consequences	Risk Response
Labour Shortage	Medium	Low impact of the project	Work process may get slow	Some other labour might be included
Availability of raw materials	High	High impact on the project	Work might not start	Materials should be bought at high cost
Issues with sub-contractors	Low	Medium impact on the project	Work will not stop but might slow down	Settle the issue
Natural Disasters	Medium	High impact on the project	Work process will totally stop	Nothing can be done.

Risk mitigation plan:

There are many risk mitigation plan that are to be involved in a project.

1. The projects should be divided into many sub tasks and monitoring should be done so that all the sub-tasks are done on time.
2. They should have extra fund available at the time of emergency.

Conclusion

From the report elaborated above, it can be concluded that project planning and management is an important part in carrying out a project. There are many key participants that are included in a project and the key participants work under project manager. The PEP for a project is to be approved by management of the company before starting the project or applying to it. This is considered as a live document and is to be updated along with all the present as well as future project that includes plans for carrying out a project and procedures included.

The PEP (Project Execution Plan) is considered as an important document that are usually used by different parties such as the evaluator of the client, estimator, the project planner or the project manager. The document including the PEP mainly covers many detailed data of all the activities that are to be performed for executing a project.

This project has detailed the PEP of the refurbishing project that includes clearing the sandstone in the exterior of the NIM main building as well as painting and refurbishing the exterior wall of the building for safety cause. Detailed project delivery method is explained in this project stating the project successful completion. The project needs a financial contract for completing the project and the contract type of the project has also been explained in this report stating the best financial contract that the project needs. Procurement method is stated as the non-competitive method that contains all the procuring entity including the goods and the services from a single provider. The procurement method used in this project is discussed elaborately in this project. All these method and management strategies should be used by MICC Enterprise to complete the refurbishing project successfully.

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