Significance Of Crm Software To An Organization Free Essay Example

It is an uncompromising truth that customers are integral part of every business organization. The business would have no much value without the customers making interactions with it. Thus they deserve to be provided with the desired satisfaction; it is every business’ obligation to ensure that its customers are treated and handled in the most appropriate manner.

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Failure to this the organization would be falling into the risk of loosing its customers to its rival competitors; who would be ready to treat them in the manner they prefer.

With the ever increasing competition in the business world, business organizations are using the Customer Relationship Management as a strategy to attract more customers and retain the present ones as well as increase their confidence and trust with the organization (Turk, 2004).

Businesses are going to an extent of training their stuff on the manner of treating the customers well. On the other hand, there has been much focus on such issues like profit, technology, time and inefficient social skills while forgetting the need for relationship with customers.

Customer Relationship Management (CRM) software refers to an application that is made to help an organization in putting its data and information which is linked to a certain customer in an organized manner for easy reference. It is a software technology and an organizational strategy which supports the business, small, medium or large to organize well and manage their orders, accounts, sales leads and case management matters.

This information may range from marketing and sales, to initial lead to any necessary follow up and support including report generation and recording of phone calls.

The soft ware helps to create a profile of the client that can be accessed by the other organizational members for any necessary reference. It assists the organizational team to view each others planned schedule as well as help them in net working in a much better way. Customer relationship software would also be helpful in developing a track of the sales force so as to know what is going on in the field.

Matters of Customer Relationship are more complicated especially when the numbers of people who are servicing a client are more than one. The client needs to be served by a person who is familiar with him or her and as well comprehends their needs better or have the required information with them. Having general response to customers demands may not be well received by all customers. Each client needs at least special approach of dealing with them since an approach to a certain customer may not be received well by another customer.

Follow up of potential business clients is important to the organization. For instance, some potential customer may be frequently demanding answers pertaining certain organization’s product that he or she may be needing, then go off suddenly. It would be easy to forget the customer who may be of use in future. Having this taking place for some time to several clients would be waste of time and resources. The Customer Relationship Management would assist in overcoming such challenges.

The CRM soft ware provider ensures good operation of the software and security of the application. This creates a lot of confidence in the stored data in the CRM software. The software also helps upgrade information concerning the customer.

Aspects of CRM software

Front office activities that comprise of interacting directly with  the clients such as face to face, making phone calls, online services as well as sending e-mails to the customers. Back office activities including carrying out operations which make direct impacts to the general performance of the business such as marketing, strategic planning, maintenance operations, manufacturing operations, advertising, financial matters, and billing.

Relationships of the business organization such as creating interactions with other relevant organizations and business partners who might include vendors or suppliers as well as retailers and distributors and industry links (trade organizations and lobbying groups).

CRM Analysis; this includes keenly scrutinizing the data from CRM operations to strategies on business growth, to strategize on marketing campaigns as well as evaluating the benefits of employing the CRM operations in the organizations and if it provides more client-centric approach of business.

CRM is perceived as being more a business strategy than just a functional strategy. Its result is expected to optimize profits, increase revenues, satisfaction of the customers through customer segments organization and integration as well as creating business behaviors which are customer satisfying and implementing processes deemed as client-centric.

This implies that it is not enough to just create profitable and effective operations in the business. Client –facing operations demands strategies which are customer intimacy, marketing philosophies which have relationships with the customers and customer orientations business organization. Oracle (2008), claims that effective employment of the Customer Relationship Management software packages thus would assist in meeting the following business obligations: creating leadership which is customer-oriented; having an organizational mission which has the objective of making the business a relation-oriented that targets long-term interaction;

There should be an organizational culture that is relation oriented; the organization needs to be having the contacts of the clients in center; there should be strong communication skills that cares for the business clients; the business system should be having the capabilities of interlinking and at the same time managing hard values with the soft ones which might includes values such as value profit chain as well as balanced Scorecard.

Having the above implemented business policies well put in place would assist the Customer Relationship Management software to create some higher levels of business protection against the ever rivaling competitors’ actions as well as making a portfolio of loyal customers who would increase their purchasing capacity in addition to gaining fresh ones who would bring in more ones to the business. It would be easily possible to integrate the present business strategic behaviors to achieve the customer intimate behaviors in using the software.

Benefits to large co-operations

According to Customer Relationship Management Principles (2009), companies operating at large scale, CRT software would be crucial to integrate management customer service department, sales force as well as changing the information technology department to a package of the CRM. Creating a database for all customers assists in these large corporations to track and scrutinize business orders, accounts and support the tickets department to have customer questions answered effectively. Oracle and Microsoft Dynamics CRM are some of the most efficient and most employed CRM Softwares. Good CRM software would give an automatic self-help program which takes calls from clients and provide appropriate answers. This is most applicable especially during off-peak business hours.

For marketing operations, the software contains some marketing functionality that has full call and customer centre features. This would help in giving you chance to track, create, run and manage marketing campaigns which in turn would raise leads and sales. CRM soft ware would provide customer service and accurate answers to clients requiring information immediately through delivering a complete customer service and support desk to aid in getting clients inquires incidents and challenges. With good CRT soft ware the company can access information in the shortest time possible. The company, through this would have created a strong link with its clients as well as prospects.